How do I add subjects and non-teaching blocks to my timetable?

Before you can get started on planning your lessons, you'll need to set up your timetable/schedule so that you'll know which lessons to plan for which date and time!

This article talks about adding Subjects to your Timetable, however there are other things you can do within this view so that your rotation schedule is exactly as you want it.

  • Remove classes: If you need to take a class away from one of your blocks, simply select it and click the X in the upper right of the class.
  • Move classes: If the times for one or more blocks has changed and you need to move them around there are two ways you can accomplish that. Simply click on the block in question and a dialog will come up allowing you to change the start and end times. Alternatively you can drag and drop the block to its new day and time.
  • Create new classes: If you need to schedule a class that hasn't been created yet, you can use the left panel to add new classes for this school year.

Sometimes you will need to add another subject to your timetable. This may be needed if you're given another class at a later date after setting up your semester. 

This article will help you do this with easy to follow steps! 

Accessing the timetable

Step 1:

Open the Planboard menu at the top of the window, then click Timetable.

Step 2: 

You will now see your timetable. 

Note: Changes will take effect from today moving forward. Past dates will not be impacted. 

Step 1:

To get started, tap on the menu button in the top left corner, then tap Timetable.

If you are not viewing the correct semester, you can change it by tapping on the semester dropdown menu.

Step 2:

If you haven't already, make sure that the semester rotation fits your teaching schedule. You can change this by tapping on the rotation dropdown menu.

Step 1:

To get started, tap on the menu button in the top left corner, then tap Timetable.

If you are not viewing the correct semester, you can change it by tapping on the semester dropdown menu.

Step 2:

If you haven't already, make sure that the semester rotation fits your teaching schedule. You can change this by tapping on the rotation dropdown menu.

Setting your rotation schedule

Your rotation schedule is the number of days your timetable is, and how long it takes to repeat itself. For example:

  • if you have the same thing every day, you have a "Daily" rotation schedule
  • An A/B rotation would be a "2 Days" rotation schedule
  • If you have a class every Wednesday while the rest of your schedule is the same every day, you have a "Weekly" rotation schedule
  • Some schools have 4, 5, or even 6 day rotations. Luckily, we have a feature designed to accomodate this!

Here are some simple steps to set your rotation schedule: 

Step 1: 

Click the Change Rotation button on the Timetable page.

Step 2:

Adjusting your Rotation Schedule will impact how many days are shown in the main area on this page. You can change the number of rotation days/weeks with a preview of how this schedule would appear in your planner. Click the blue buttons next to the number to add or remove rotation days, or click on "I need a multi-week rotation" to add multiple weeks. Click Continue to apply your changes.

Which rotation schedule you choose will change how your rotation will look. Below are a few different examples. 

Weekly Schedule: 

A/B or 2 Day Schedule:

Daily Schedule (used for when you have the same schedule every day):

Step 1:

You can change the semester rotation by tapping on the button where it says your current semester rotation, on the top left-hand area of the screen. In the photo below, my rotation is set to a 4 Week Rotation schedule. 

Step 2: 

Tap to select the rotation schedule that you would like to switch to from the pop-up menu. For example, I would like to switch from my 4 week rotation to a weekly rotation, so I will tap "Weekly". 

Your changes will be saved automatically.

Step 1:

You can change the semester rotation by tapping on the button where it says your current semester rotation, on the top right-hand area of the screen. In the photo below, my rotation is set to a Weekly Rotation schedule.  

Step 2: 

Tap to select the rotation schedule that you would like to switch to from the pop-up menu. For example, I would like to switch from my weekly rotation to a daily rotation, so I will tap "Daily". 

Your changes will be saved automatically.

How to schedule/add a class

Step 1:

On the left-hand side, you'll notice the list of your classes. Classes that are already on your timetable will list the days of your rotation they are currently scheduled on, while those that are not yet on your timetable are labeled as "Unscheduled".

If you haven't yet created the class that you would like to add to your Timetable, you can click the + Add a Class button to create a new subject or non-teaching period.

Selecting an option will prompt you to enter a name and choose a colour for the new class. Click Create to add this class to your list for scheduling.

Step 2: 

There are multiple ways to schedule classes on your timetable, so choose the method that works best for you.

Option 1 - Drag and drop method: Simply click on the subject you wish to schedule and drag it onto its desired position on the timetable.

You can edit the length of the class after it has been placed by dragging the two lines that appear on the bottom of the block. The next time you drag and drop a class, it will be the most common length used on the timetable so far.

Option 2 - Schedule in bulk: Click the scheduling icon to the right of the class you would like to schedule.

The following popup will appear for you to select the start and end times of the class, as well as the rotation days that you have this class in your timetable. You can enter the start and end times by typing in the time field or clicking the clock icons.

If your class appears on different times for each day, it may be easiest to schedule all instances at the same time and then move the blocks into the correct time slots.

Click Schedule when finished, and the class will appear on your timetable.

Option 3 - Draw method: Click and drag a box on the timetable to select a class to add, as pictured below. You can edit the start and end times in the window that appears.

Note: You can click on any existing block on your timetable to edit its details, including switching it to another subject.

Step 3: 

Click the Save Changes button to the top right of your timetable. It will also tell you the amount of changes that you have made to your timetable.

And you're done! 

Step 1: 

Select the + button in the top right corner.

Step 2:  

Tap Select Class to choose which class you would like to add to your timetable.  

Step 3: 

After choosing which class you would like to add to your timetable, you can then fill in the rest of the information, such as what time and what days the class runs. 

Note: You can schedule two different subjects into the same time slot as long as the start and end times are exactly the same. To schedule overlapping classes with different start and end times, please edit your timetable from your web browser.

Step 4: 

Once you have finished choosing the specifics of your class, tap Insert and the class will be added to your timetable.  

Step 1: 

Select the + button in the bottom right.

Step 2: 

Tap Choose Section.

Step 3: 

After choosing which class you would like to add to your timetable, you can then fill in the rest of the information, such as what time and what days the class runs. 

Note: You can schedule two different subjects into the same time slot as long as the start and end times are exactly the same. To schedule overlapping classes with different start and end times, please edit your timetable from your web browser.

Step 4: 

Once you have finished choosing the specifics of your class, tap the checkmark in the top right corner and the class will be added to your timetable. 

Removing a class from the timetable

Step 1:

If you need to remove a class from your timetable, simply move your cursor to the scheduled block and click the X that appears in the top-right corner.

Step 1: 

Tap to select the class you wish to delete from your timetable. 

Step 2: 

Tap the Remove Class button to delete the class from your timetable. 

Note: you will have to hit Save to save your changes on iOS. 

Step 1: 

Tap to select the class you wish to delete from your timetable. 

Step 2: 

Tap the trashcan in the toolbar to delete the class. 

Moving classes on the timetable

Step 1:

Once a class has been added to your timetable, you can move the block on your timetable by clicking on it and dragging it into a new position.

Step 2:

To edit the length of a class on your timetable, you can click on the two lines at the bottom of each block and drag then up and down.

Step 3:

Planboard supports overlapping classes! If you move a block on top of an existing class, the blocks will be scheduled into the overlapping times. Blocks will be organized by start time and length of class (shortest to longest) on the timetable and planner. You can find more more information about overlapping classes in this support article.

Unfortunately, this feature is not yet available for mobile.

Unfortunately, this feature is not yet available for mobile.