How do I add subjects, sections and non-teaching blocks to my timetable?

Before you can get started on planning your lessons, you'll need to set up your timetable/schedule so that you'll know which lessons to plan for which date and time!

The following video will go over how to set up your timetable during the account setup process. To create or edit your timetable within the Planboard app, continue reading below.

Useful Tip: Blocks cannot overlap so be sure to make room for your changed block before moving it.

This article talks about adding Subjects and Sections to your Timetable however there are other things you can do within this view so that your rotation schedule is exactly as you want it.

  • Remove classes: If you need to take a class away from one of your blocks, simply select it and click the X in the upper right of the class.
  • Move classes: If the times for one or more blocks has changed and you need to move them around there are two ways you can accomplish that. Simply click on the block in question and a dialog will come up allowing you to change the start and end times. Alternatively you can drag and drop the block to its new day and time.

Sometimes you will need to add another section or subject to your timetable. This may be needed if you're given another class at a later date after setting up your semester. 

This article will help you do this with easy to follow steps! 

Accessing the timetable

Step 1:

Open the Planboard menu at the top of the window, then click Timetable.

Step 2: 

You will now see your timetable. 

Note: Changes will take effect from today moving forward. Past dates will not be impacted. 

Step 1:

To get started, tap on the menu button in the top left corner, then tap Timetable.

If you are not viewing the correct semester, you can change it by tapping on the semester dropdown menu.

Step 2:

If you haven't already, make sure that the semester rotation fits your teaching schedule. You can change this by tapping on the rotation dropdown menu.

Step 1:

To get started, tap on the menu button in the top left corner, then tap Timetable.

If you are not viewing the correct semester, you can change it by tapping on the semester dropdown menu.

Step 2:

If you haven't already, make sure that the semester rotation fits your teaching schedule. You can change this by tapping on the rotation dropdown menu.

Setting your rotation schedule

Your rotation schedule is the number of days your timetable is, and how long it takes to repeat itself. For example:

  • if you have the same thing every day, you have a "Daily" rotation schedule
  • An A/B rotation would be a "2 Days" rotation schedule
  • If you have a class every Wednesday while the rest of your schedule is the same every day, you have a "Weekly" rotation schedule
  • Some schools have 4, 5, or even 6 day rotations. Luckily, we have a feature designed to accomodate this!

Here are some simple steps to set your rotation schedule: 

Step 1: 

You can find the drop down menu for your Rotation Schedule 

Adjusting your Rotation Schedule will impact how many days are shown in the main area on this page.

Which rotation schedule you choose will change how your rotation will look. Below are a few different examples. 

Weekly Schedule: 

A/B or 2 Day Schedule:

Daily Schedule (used for when you have the same schedule every day):

Step 1:

You can change the semester rotation by tapping on the button where it says your current semester rotation, on the top left-hand area of the screen. In the photo below, my rotation is set to a 4 Week Rotation schedule. 

Step 2: 

Tap to select the rotation schedule that you would like to switch to from the pop-up menu. For example, I would like to switch from my 4 week rotation to a weekly rotation, so I will tap "Weekly". 

Your changes will be saved automatically.

Step 1:

You can change the semester rotation by tapping on the button where it says your current semester rotation, on the top right-hand area of the screen. In the photo below, my rotation is set to a Weekly Rotation schedule.  

Step 2: 

Tap to select the rotation schedule that you would like to switch to from the pop-up menu. For example, I would like to switch from my weekly rotation to a daily rotation, so I will tap "Daily". 

Your changes will be saved automatically.

How to schedule/add a class

Step 1:

On the left-hand side, you'll notice the list of your sections. Sections that are already on your timetable will be labeled in green as "Scheduled", while those that are not yet on your timetable are labeled as red "Unscheduled".

Note: If you haven't yet created the subject or section that you would like to add to your Timetable click here.

Step 2: 

Click on the section you would like to schedule. This popup will appear for you to select the start and end times of the section, as well as the rotation days that you have this section in your timetable.

Note: You can schedule two different sections or subjects into the same time slot as long as the start and end times are exactly the same.  Planboard does not otherwise support overlapping classes at this time.

Step 3:

Select Schedule Class

This new section will now appear on the timetable. 

Step 4: 

Save your changes using the Save button to the top right of your timetable. It will also tell you the amount of changes that you have made to your timetable.

And you're done! 

Step 1: 

Select the + button in the top right corner.

Step 2:  

Tap Select Class to choose which class you would like to add to your timetable.  

Step 3: 

After choosing which class you would like to add to your timetable, you can then fill in the rest of the information, such as what time and what days the class runs. 

Note: You can schedule two different sections or subjects into the same time slot as long as the start and end times are exactly the same.  Planboard does not otherwise support overlapping classes at this time.

Step 4: 

Once you have finished choosing the specifics of your class, tap Insert and the class will be added to your timetable.  

Step 1: 

Select the + button in the bottom right.

Step 2: 

Tap Choose section.

Step 3: 

After choosing which class you would like to add to your timetable, you can then fill in the rest of the information, such as what time and what days the class runs. 

Note: You can schedule two different sections or subjects into the same time slot as long as the start and end times are exactly the same.  Planboard does not otherwise support overlapping classes at this time.

Step 4: 

Once you have finished choosing the specifics of your class, tap the checkmark in the top right corner and the class will be added to your timetable. 

Removing a class from the timetable

Step 1:

If you need to take a class away from one of your blocks, simply select it and click the X in the upper right of the class.

Step 1: 

Tap to select the class you wish to delete from your timetable. 

Step 2: 

Tap the Remove Class button to delete the class from your timetable. 

Note: you will have to hit Save to save your changes on iOS. 

Step 1: 

Tap to select the class you wish to delete from your timetable. 

Step 2: 

Tap the trashcan in the toolbar to delete the class. 

Moving classes on the timetable

Step 1:

Once a class has been added to your timetable, you can move the block on your timetable by clicking on it and dragging it into a new position.

Step 2:

To edit the length of a class on your timetable, you can click on the two lines at the bottom of each block and drag then up and down.

Step 3:

If you move a block on top of an existing class, the block you are moving will be shortened to fit around the existing class. Please make space on your timetable for classes before you move them.

Note: You can schedule two different sections or subjects into the same time slot as long as the start and end times are exactly the same. Planboard does not otherwise support overlapping classes at this time.

Unfortunately, this feature is not yet available for mobile.

Unfortunately, this feature is not yet available for mobile.