Assessment for Admins

Chapter 1: Navigating Assessment Admin

Chalk Assessment will help your school shift from outdated evaluation to true real-time assessment strategies. Support learning growth for students with standards-based grading, online assessments and transparency with parents through student ePortfolios that capture both formative and summative assessments.

This learning guide will help familiarize you with the features of Chalk's Assessment solution for users with Administrator privileges. If you want to learn how to take advantage of this solution as a teacher, please see our Assessment for Teachers guide.

While this guide will cover many of the features available, please refer to our extensive support articles for specific questions or reach out to us at support@chalk.com or through our in-app Live Chat service (available Monday through Friday, 8am-4pm EST).

The following chapter of our learning guide will go over how to:

  • Log into and navigate Admin
  • Set user permissions
  • Create Schools and Groups

Important Note: It is important that all of the admin portions of Chalk are set up according to school standards ahead of teachers using Markboard, because once assessments are created, grades input, or attendance is taken, you will need to reach out to support@chalk.com for assistance in changing different parts.

Before setting up your school year, teachers, and students, it is important that you become familiar with the Admin App, and the permissions needed for administrators, and teachers. The articles below will help you walk through setting up your account.

How do I log into and navigate Admin?

This is part of our Chalk Solutions. You will not have this option if you are a free user.

Once one of Chalk's Solutions (Instruction, Curriculum or Assessment) has been purchased you gain access to Chalk's Admin app. While each Solution does have its unique advantages, there are some features within Admin that are universal to all. Here we'll go through these general features that would be helpful regardless of which solution has been purchased.

Logging into Admin

Step 1: 

Visit the Chalk log-in page! You can find the log in button on the Chalk website in the top right-hand corner.

Note: After signing-up for an Admin account you may also receive an email titled "Welcome to Chalk!" from support@chalk.com. You may use this email to log-in your first time.

Step 2: 

Use your email and your password to log into your account. If you haven't setup a password yet, go ahead and leave that spot blank and simply click login to get into your account.

Note: If you have any trouble, you can use the "I forgot my password!" link and enter the email associated with your account. This will send you an email with a link to get your password set and give you access to your account.

Note: Check the Stay Logged In check box to prevent having to log in every time you need to access Chalk. 

Admin is not yet available on mobile.

Admin is not yet available on mobile.

In the Admin app

Once in your Admin app you can see all the options available to you on the left hand side.

Each Chalk Solution (InstructionCurriculum and Assessment) enables different options here. For example in the above screenshot you can see Off-Days and Templates which are part of the Instruction Solution. This means that if you don't have the Instruction Solution purchased you won't have access to these features.

Regardless of what Chalk Solution purchased you'll have at minimum the following two options:

Admin is not yet available on mobile.

Admin is not yet available on mobile.

Assessment Admin Settings Overview

This is part of our Assessment Solution. You will not have this option if you are a free user.

This article is an overview of the Assessment Admin features and what settings you can expect to be enabled for the Assessment Solution. Depending on your admin level, there are two ways to find your Settings.

Option 1: Settings on the Admin Navigation Menu

The first is on the left-hand menu. This is for Institutions with multiple schools (commonly larger districts). 

Option 2: Selecting Schools in the Admin Navigation Menu

This is what you will see if you're in a single school using Chalk. 

You will see Grading Scales, Marking Cycles, Reporting Options, and Conversations (if your institution has it enabled) which we will review quickly here, but go into greater detail in regards to when setting up your school year below.

1) Grading Scales: From your admin settings, you can set the scale for all teachers in your institution. There are two default scales: level and letter. If you would prefer to create a custom scale, click the Create New From Template button. To learn more about customizing your school's grading scale, click here.

2) Marking Cycles: This is where you will set up your school year, and terms, for all the teachers in your institution. This is addressed in Lesson 2: Setting up your School Year.

3) Reporting Options: Reporting Options is an optional step, when reports are needed across multiple terms. This function is mainly used to support students who have classes that are in different terms.This is addressed in Lesson 2: Setting up your School Year.

4) Conversations: Control if students and guardians can create and send posts and comments that teachers directly through Chalk. These controls are an “all or nothing”. This tab will not appear if your school does not have conversations turned on. This is addressed in Lesson 5: Conversations, but can be skipped if it is not included in your Assessment Solution. 

How do I set user permissions for the Assessment solution?

This is part of our Assessment Solution. You will not have this option if you are a free user.

If you’re looking to make others within your institution Admins, click on the name and/or email of the account from the list on the User tab to be brought to that account permissions page. This can only be done once teachers have been added through CSV uploading. Here you can select Admin, Insight, Importer Exporter and Support Teacher.  

  1. Admin:  This permission will enable the Admin app for this account allowing this user to see and access Admin from both the Dashboard and the main navigation menu.
  2. Insight: This setting will allow admins to see analytics and view student insights.
  3. Importer Exporter: This permission allows an admin to upload and download CSVs from Chalk.
  4. Support Teacher: Support Teacher allows teachers to see student insights in Markboard.

What are Schools and Groups and why should I use them?

This is part of our Chalk Solutions. You will not have this option if you are a free user.

What are Schools and Groups?

Within the Admin application, there is a feature that allows you to create two types of smaller sub-groups within your institution. These sub-groups are called Schools and Groups. Having a School or Group allows you to setup permissions and content specific to a group of people within your institution. This includes being able to create lesson plan templates and Off-Days for one School/Group that are different from another School/Group, as well as set admin permissions for a specific Group of individuals.

Schools and Groups work very similarly and offer many of the same features. Here are some key features to take note of that apply to both Schools and Groups:

  • There is no limit to the number of Schools and/or Groups an individual account can be in
  • An individual account can have Permissions set for a specific School/Group (e.g. A Teacher who works in two Schools may have Admin rights and be able to view accounts, provide feedback on Lesson Plans or view Insights in one School while have normal Teacher level permissions for the other School)
  • Schools/Groups can have their own Templates and Off-Days that are only made available to accounts within them
  • Insights and Lesson Feedback features can be looked at through the lens of a specific School/Group, making it easier to focus on a specific sub-set of accounts within the institution

The key difference between Schools and Groups, is that Schools are created to represent the physical buildings within an institution (i.e. If you have multiple schools in your district, they’ll each have a School sub-group). A Group can be created to be within a specific school (ei. School-wide Group for all of the Grade 3 French teachers within the same School) or span across the whole institution (i.e. Institution-wide Group for all of the Grade 3 French teachers within the district/institution).

Why Create a School Instead of a Group?

An Admin is able to create their own groups within their school and have more independence.

This makes it much easier for a school administrator to manage their own staff, set their own Off-Days, as well as empower individuals within their school (e.g. Math Department lead) to take more ownership over their teams.

Why Create an Institution-wide Group instead of a Group within a School?

Institution Groups allow for teachers across different schools to more easily collaborate.

Consider a district with 2 (or more) elementary schools. Each School can have a Group within their School for their Grade 2 teachers to share week-to-week quickly and effectively. They can also set-up an Institution wide Grade 2 Group so that resources can be shared to the whole district. This makes it much easier for teachers to collaborate and have district or institution wide cohesiveness.

Note: Make sure to continue with "How do I create Schools and Groups?" and "How do I add users to Schools and Groups?" to take full advantage of these features.

How do I create Schools and Groups?

This is part of our Chalk Solutions. You will not have this option if you are a free user.

This article is a quick step by step guide on how to create Schools and Groups within your Institution. For more information on what Schools and Groups are and why they are useful, read the article here

Creating Schools

Step 1:

Within the Admin application select the Schools option on the left-hand side.

Step 2:

Select the + Add School button on the top right hand side (under your profile picture).

Step 3:

Enter the name of the School you would like to add and then select Add.

Creating School-Wide Groups

Step 1:

Within the Admin application select the Schools option on the left-hand side.

Step 2:

In the list of schools, select the school you would like to create the group for. 

Step 3:

Within the School’s menu, select the Groups tab. It is between Users and Templates.

Step 4:

On the right-hand side, select the + Add Group button.

Step 5:

Enter the name of the Group you would like to add and then select Add.

Creating Institution-Wide Groups

Step 1:

Within the Admin application select the Groups option on the left-hand side. 

Step 2:

Select the + Add Group button on the top right hand side (under your profile picture).

Step 3:

Enter the name of the Group you would like to add and then select Add.

Unfortunately, Admin features are not available on mobile.

Unfortunately, Admin features are not available on mobile.

How do I add users to Schools and Groups?

This is part of our Chalk Solutions. You will not have this option if you are a free user.

This article is a quick step by step guide to add users to Schools, and Institution-wide Groups & School-wide Groups! While the actions are very similar, the navigation to get there is slightly different. For more information on School and Groups and why they're useful to your and your Institution, click here.

Adding Users to Schools

Step 1: 

In the admin application, select Schools in the navigation menu on the left-hand side. 

Step 2: 

Select the school that you would like to add a user or users too. 

Step 3: 

When in the school, ensure that you are on the users tab.

Step 4:

Select the + Add User button. 

Step 5: 

Use the dropdown menu to add a user that already exists in your Institution. 

If the user does not have an account yet, you can create one by selecting the Create Account and entering their school or institution email. 

Step 6: 

Select the Add button.

Unfortunately, Admin features are not yet available on mobile.

Unfortunately, Admin features are not yet available on mobile.

Adding Users to Institution-Wide Groups

Step 1:

For an institution-wide group, select Groups on the side menu.

Step 2: 

Select the group you're looking to add the user too. 

Step 3:

Select the + Add User button.

Step 4: 

Select the second drop-down menu. Here you can choose a user from the drop-down, or type their name to find their name more quickly. Select the user! 

Step 5: 

Select the Add button. 

Step 6:

You should see the user now added to the list! Here you can give them either Admin or Insight permissions for the institution-wide group. Click here for more information.  

Unfortunately, Admin features are not yet available on mobile.

Unfortunately, Admin features are not yet available on mobile.

Adding Users to School-Wide Groups

Step 1:

For a school-wide group, select the Schools tab.

Step 2:

Select the School with the group in it.

Step 3: 

Select the group tab, and then select the group from the list. 

Step 4:

Select the + Add User button.

Step 5: 

Select the second drop-down menu. Here you can choose a user from the drop-down, or type their name to find their name more quickly. Select the user! 

Step 6: 

Select the Add Button. 

Unfortunately, Admin features are not yet available on mobile.

Unfortunately, Admin features are not yet available on mobile.