Curriculum for Admins

Chapter 3: Navigating Curriculum Admin

Curriculum allows you to create organized unit plans in a centralized and collaborative way. Ensure alignment with multiple standards in your curriculum design across buildings and classrooms, and personalize your classroom instruction for outcome based education.

This learning guide will help familiarize you with the features of the Curriculum solution for users with Administrator privileges. If you want to learn how to take advantage of this solution as a curriculum creator or publisher, please see our Curriculum for Creators and Publishers guide.

While this guide will cover many of the features available, please refer to our extensive support articles for specific questions or reach out to us at support@chalk.com or through our Live Chat service (available Monday through Friday, 8am-4pm EST).

The following chapter of our learning guide will go over how to:

  • View and edit curriculum map templates
  • Create custom curriculum map templates
  • Publish curriculum map templates
  • Edit the terminology settings for your institution
  • View updates to curriculum maps across your institution

In this final lesson for admins, we will be reviewing how to navigate Admin, what the different roles for Curriculum are and how to set these roles for the users within your school.

How do I manage accounts in my institution as an admin for the Curriculum solution?

These instructions are for if your school is subscribed to the Curriculum or Curriculum & Instruction solution. You can find instructions on how to add accounts for just the Instruction solution in this support article. For the Assessment Solution, account creation is done through CSV uploads.

If your Chalk account has an Admin role, you can invite teachers and add new accounts to your school or institution. You can only add accounts up to the user limit according to your current subscription. The following article will show you how to add or manage accounts from your Admin panel with the proper roles, set up Schools and Groups, and set the default roles for members of your institution.

If you receive any error messages or encounter issues when adding accounts, please reach out to us at support@chalk.com.

Note: Depending on your subscription type, you may not see some of the options shown in the screenshots.

How to manage users

Step 1:

Open the Admin menu at the top of the page, then click Organization Settings.

Step 2:

You will automatically be taken to the Users tab. Click the Add Users button in the top-right corner.

Note: If your institution uses Schools or Groups, you can navigate to the School or Group you would like to add users to and use the Add Users button you see to add the users directly there. You can find more information about this below.

Step 3:

In the box that appears, enter the emails of the accounts you would like to add, with each email on a separate line. For example:

Step 4:

Click Add to add the accounts with the default roles set for your institution.

If you would like to add different roles for these accounts, click the Assign New Roles text at the bottom of the window.

Next, select the roles you would like to assign to all of the accounts being added. If you are adding users to a School or Group, you will see information regarding roles for the specific School or Group as well. Click Save to apply these changes.

Click Add when you are ready.

For more information about the available roles, see the "What are the different account roles?" section below.

Note: If you need to add accounts with different roles, you will need to do so in separate actions. For example, if you need to add some accounts with Admin access and some without, add all the Admin accounts at once and then click the Add Users button again to add the remaining accounts.

Step 5:

The accounts have been added to your institution, and the teachers will receive invitation emails within the next hour with instructions on how to access their accounts.

Step 6 (Optional):

Once a user has been added to your institution, you can click the Expand icon to the left of their email to manually edit the roles for the account, add the account to a School or Group, or view the account if you have the Lesson Reviewer role.

You can also select multiple accounts using the checkboxes on the left-hand side, then choose from one of the following bulk actions at the top of the user list:

How to edit Schools and Groups

Within Admin, you can create and edit two types of smaller sub-groups within your institution called Schools and Groups. Having a School or Group allows you to set roles and content specific to selected people within your institution, such as having school or department-specific off-days, and determining which curriculum maps are accessible.

For more information about Schools and Groups, see this support article. To create and edit Schools and Groups, follow these instructions:

Step 1:

Click on the Schools or Groups tab in the top-left of the Admin view, depending on your need. For this example, we'll create a School.

Step 2:

To create a new School, click Add School in the top-right corner.

Step 3:

Enter a name for the School. If you need to change the default role for its members, click the Edit button and select a new level of curriculum access. Click Add School when finished.

Step 4:

You'll see the newly-created School appear in the list. Click on its name to view and manage its users.

You can click the back arrow at the top of the page to return to viewing users for your institution, or to select another School or Group to view.

How to set the default role

The default role determines the base level of curriculum access that applies to all users within the institution, and can be also be set for particular Schools or Groups. You will still be able to manually edit roles for specific accounts to levels of access above or below the default role, but setting the default role can save time when adding accounts.

To edit the default role for your institution, follow these instructions:

Step 1:

Click the Edit button in the top-right corner, to the right of the current default role for the institution.

To edit the default role for a specific School or Group, first navigate to the School or Group you want to edit and then click the Edit button in the top-right corner.

Step 2:

In the window that appears, click the checkboxes to set the default role that will apply to the institution, school or group that you are viewing. For more information about the different roles and what they have access to, keep reading below.

Step 3:

Click Save to apply the changes.

What are the different account roles?

Assigning roles within a school or district can ensure that users have access to the appropriate features for their roles. As an Admin, you can assign roles when bulk adding accounts or by managing roles through your Admin Users panel.

The following roles are part of the Curriculum solution:

  • Admin: This role will enable Admin for these accounts, allowing users to see and access Admin from both the Dashboard and the main navigation menu for the entire institution. A user with the Admin role can add and remove accounts for the institution, manage role for existing accounts, create Schools and Groups, and manage off-days. An Admin will also have access to all of the role included with the Curriculum Publisher role.
  • Curriculum Publisher: This role gives the ability to edit map content, create new maps/drafts and has the ability to publish, archive, and restore archived maps. This role is recommended for administrators or subject area experts involved in the review and publishing process.
  • Curriculum Creator: This role has the ability to edit map content, create new maps/drafts, but does not have the ability to publish, archive or restore archived maps. This role is recommended for subject area experts and teachers actively involved in the curriculum development process.
  • Curriculum Viewer: This role can only view content in published curriculum maps. It does not allow for users to create/edit maps or enter drafts. This role is recommended for teachers who are not actively involved in the curriculum development process but will access and utilize the curriculum content.
  • Lesson Reviewer: This role is available if your subscription includes the Instruction solution, and will allow admins to leave feedback, monitor lesson activity and view teacher accounts.

If your institution uses Schools or Groups, you may see an option to add roles specific to that School or Group, as shown below:

A user with Admin for a School or Group will only have those roles within that particular School or Group, and will not be able to manage or view accounts for the entire institution.

If you have any questions regarding roles or how to set up your necessary accounts, please reach out to us by emailing support@chalk.com.

How do I set the default curriculum map template for my institution?

This is part of our Curriculum Solution. You will not have this option if you are a free user.

Setting a default template for your institution pre-selects the template when creating a new curriculum map. Keep in mind that curriculum writers will still be able to choose another template when creating a map if there are multiple templates in your institution.

Note: This is a feature only available to users the designated permissions as assigned by the Admin of your institution. If you do not have this permission you will not be able to view or edit curriculum map templates.

Step 1:

Click the Curriculum button from the menu at the top of the page.

Step 2:

Select the Templates tab on the left.

Step 3:

Click the gear icon on the top-right to view settings for your institution.

Step 4:

From the dropdown, select the template you would like to set as the default for your institution.

Step 5:

Click the Save button.

Unfortunately, this feature is not yet available for mobile.

Unfortunately, this feature is not yet available for mobile.

How do I view the history of updates to a curriculum map?

This is part of our Curriculum Solution. You will not have this option if you are a free user.

The Activity History feature in Curriculum will display a history of updates or changes made by curriculum creators in your institution. The information displayed can include:

  • Changes to the state of a map (created, published, new draft, deleted, archived, restored)
  • Changes to a map's settings (map title, tags and attached standards)
  • Changes to the content of units or the course overview (updates to fields, standards and comments)

To learn how to view the history of updates across a particular curriculum map, your starred maps or maps across your entire institution, keep reading below.

You can access the Activity History when viewing or editing a curriculum map by clicking the Activity tab at the top of the page.

You will see the timeline of edits made by curriculum creators in your institution for this particular map.

You can also see an overview of updates across all maps in your institution on the Curriculum home page, in the section titled "What's Happening in Curriculum".

When you first view this page, it will display updates across all maps in your institution. You can click on the filter icon in the top-right of this section to choose whether to view history for starred maps or all maps in your institution, to display updates or comments, or to choose the time frame of updates displayed.

How do I manage the curriculum public site for my institution?

This is part of our Curriculum Solution. You will not have this option if you are a free user.

To manage the public curriculum site for your institution, begin by opening the Admin menu at the top of the page and clicking Manage Public Site.

Note: Only users with the Public Site Manager role are able to adjust public site settings.

Edit Global Settings for Maps and Templates

Step 1:

Click the gear icon above the welcome message to edit the global settings for your public curriculum site.

In the window that appears, you can click the toggle switch to turn the entire public curriculum site on and off.

Step 2:

You can click the checkboxes to enable or disable other general settings in this window.

If you enable "Automatically add published maps to public site", this will ensure that the most recent version of a public map is accessible from the public site whenever changes are published in Curriculum. This setting only applies to maps that have already been made public, and does not apply to newly-created curriculum maps.

You can also choose to make attachments visible to visitors of the public curriculum site, and can include the Standards and Pacing tabs for maps.

Step 3:

Click the Unit Templates tab in order to manage view settings for specific templates used in your school. You can click the drop-down menu to view each template and click on the checkboxes to determine which field types will be accessible by visitors to your public site.

Step 4:

Click Save to apply your chosen settings to the public curriculum site.

Edit Settings for Individual Maps

Step 1:

Click the checkboxes next to a map title to enable access to that map on the public curriculum site. You can click the checkbox next to Public at the top of the list to make all maps available.

Any map that is not toggled "Public" will not appear on the public curriculum site.

Step 2:

Clicking on the title of a map from the list will display a details panel on the right-hand side, similar to what you would see from Curriculum.

You can click the checkboxes beside each unit name to toggle which units are displayed on the public curriculum site.

You can also choose which published version of a map is displayed on the public curriculum site by clicking the Version History tab, then clicking the Select button next to the desired map version.

Step 3:

Click the View button in the details panel to visit the map as it appears on your public curriculum site.