Instruction for Admins

Chapter 3: Monitoring Lesson Plan Activities

Chalk Instruction connects you and your colleagues, allowing you to share lessons, assessments, and other resources. Create sharing groups and share across a department, grade level, or your entire school.

This learning guide will help familiarize you with the features of Chalk's Instruction solution for users with Administrator privileges. If you want to learn how to take advantage of this solution as a teacher, please see our Instruction for Teachers guide.

While this guide will cover many of the features available, please refer to our extensive support articles for specific questions or reach out to us at support@chalk.com or through our in-app Live Chat service (available Monday through Friday, 8am-4pm EST).

The following chapter of our learning guide will go over how to:

  • Give lesson feedback
  • Monitor lesson activity
  • View a teacher's account
  • Understand Admin Insights

How do I give lesson feedback?

This is part of our Instruction Solution. You will not have this option if you are a free user.

As educators, teachers understand the value in feedback, but schools don’t always have the time to sit in-class for live coaching. This article is a quick guide on how Admins can give feedback on lesson plans via the Lesson Feedback feature in the Instruction Solution. 

Step 1: 

In the Admin application, select the Lesson Feedback option. You will be brought to the start screen below.

Step 2: 

Select the School or Group you would like to review via the Group drop down in the top right-hand corner of the page.

Step 3: 

To review the lessons of the teachers in this Group or School, select the Day view tab.

Step 4: 

Ensure that the Criteria dropdown is set to Has Feedback. This will allow you to see which teachers have feedback on the lessons for that day. 

Step 5:

Select a teacher from the list. You will be able to see how many out of their total lessons have already received feedback. As the screenshot below shows, the first teacher has 10 planned lessons total but 0 have received feedback. 

Step 6: 

When a teacher is selected, you will be able to view all of their lessons for the day by scrolling. This is similar to what the teacher sees in Day view of Planboard. Select the Leave Feedback button at the top of the lesson.

Step 7:

The lesson to review will expand to a larger view. On the right-hand side you will be able to review any feedback given, as well as any extra lesson details. Select the Leave Feedback button.

Step 8:

The text box will then appear to write any feedback you would like to provide. You may also upload any files that you would like to send the teacher. Select Send Feedback to save any comments. The teacher will then receive a notification to review what has been sent to them. 

This feature is not yet available on mobile.

This feature is not yet available on mobile.

How do I monitor lesson activity through the Month View?

This is part of our Instruction Solution. You will not have this option if you are a free user.

Knowing how your teachers are planning their lessons is a powerful tool for admins. The Lesson Feedback feature tracks information on six different Lesson Activities. These criteria are:  

  • Planned a Lesson: Meaning the teacher selected has planned at least one lesson
  • With Feedback: Meaning the teachers selected have received feedback at least once
  • Attached a Unit: Teachers that have attached a unit to at least one lesson
  • Attached a Standard: Teachers that have attached a standard to at least one lesson
  • Imported a Lesson: Teachers that have imported at least one lesson from a colleague
  • Shared a Lesson: Teachers that have shared at least one lesson

This article is a quick guide on how to review these lesson activities via the Month view in the Lesson Feedback feature.

Step 1: 

Select Lesson Feedback in the Admin Menu.

Step 2: 

Select the School or Group you'd like to filter your results by. 

Step 3: 

Select the Month view tab. 

Step 4:

Select a Lesson Activity to review. All activities are displayed as a percentage of the school and/or group you’ve selected. The listed activities on the left show the value for the entire month. To see a specific activity broken down by date, select it from the list and you will see the specific date results within the calendar. 

Note: For a quick explanation or reminder to what each criteria is tracking, you can hover over the ? tool tip icon, as shown below.

Step 5:

For a more detailed breakdown of a specific date, click the date within the calendar. Here you will see a list of the teachers within the School or Group you're reviewing, and exactly which criteria were completed for the Lesson Activities. 

Step 6: 

In order to view the entire day of a particular teacher, select their name. This will bring you to the day view of the teacher to review in more detail.

This feature is not yet available on mobile.

This feature is not yet available on mobile.

How do I monitor lesson activity through the Week View?

This is part of our Instruction Solution. You will not have this option if you are a free user.

Week view within Admin's Feedback feature is a powerful tool to review how your teachers are lesson planning. This article will give you a quick overview on how to view and use the Week view.

Step 1: 

Select Lesson Feedback in the Admin Menu.

Step 2: 

Select the School or Group you'd like to filter your results by. 

Step 3: 

Select the Week view tab.

Step 4:

Here you will be able to see a list of the teachers in the Group and/or School selected. Select the name of the teacher who's week you would like to view.

Note: The lesson activity will default to the Planned a Lesson criteria. The screenshot below is what a teacher with all of their lessons planned looks like.

Another example would be the screenshot below, where only some of the lessons have been planned for the week. 

Step 5:

Select the Criteria dropdown in order to change which Lesson Activity you would like to review. These criteria are:  

  • Planned a Lesson: Teacher have planned at least one lesson
  • With Feedback: Teachers have received feedback at least once
  • Attached a Unit: Teachers have attached a unit to at least one lesson
  • Attached a Standard: Teachers have attached a standard to at least one lesson
  • Imported a Lesson: Teachers have imported at least one lesson from a colleague
  • Shared a Lesson: Teachers have shared at least one lesson 

Step 6: 

Click the lesson to view the lesson in more detail, including the lesson plan. To leave feedback, select the Leave Feedback button.

This feature is not yet available on mobile.

This feature is not yet available on mobile.

How do I review lesson feedback that has already been given?

This is part of our Instruction Solution. You will not have this option if you are a free user.

Being able to review lesson feedback that has been given to a teacher is valuable when it comes to coaching. This article is a quick guide on how to view the feedback history that has been given to a teacher within your Institution, and to filter the organization of the feedback to review. 

Step 1: 

Select the Lesson Feedback option within the Admin Menu. 

Step 2: 

Select the Group or School you would like to review. This will help filter your content so it is more searchable and organized. 

Step 3: 

Select the Timeline tab. Here you will be able to select a particular teacher to view the history of feedback given to them. On the right-hand side, you can filter feedback by date range, author (the admin who gave the feedback), as well as section (individual subject or section the teacher has). 

This feature is not yet available on mobile.

This feature is not yet available on mobile.

How do I view a teacher's account?

This is part of our Chalk Solutions. You will not have this option if you are a free user.

The ability to view a teacher's account can allow admins to review standards coverage, share lesson plans, edit grades and attendance, or even view lessons in situations that may involve a substitute teacher. This article is a quick guide on how to view a teachers account.

Step 1: 

In the Admin navigation menu, select Users.

Step 2: 

Select the user who's account you would like to view. 

Step 3: 

Select the View Account button in the top right-hand corner under the profile picture. 

You're now viewing the teacher's account! Here are a few things that you may find helpful on your end to do from here:

Admin is not yet available for mobile.

Admin is not yet available for mobile.

How do I understand Admin Insights?

This is part of our Chalk Solutions. You will not have this option if you are a free user.

As an Assessment or Instruction Admin, you have access to Insights, which will give you a snapshot of Chalk usage within your institution in regards to the numbers of lessons planned, or what lessons have standards attached to them, for example. These things can help you provide better feedback, and have a clearer understanding how how teachers are using Chalk. This article will give you a brief overview of the Admin Insights available!

You can access Insights by going to the Admin App and selecting Insights on the left-hand side.

From here you will see four graphs. Adjusting the dates in the top right corner impacts what information is displayed on all four graphs so this is the first thing you will want to set.

We will briefly explore these graphs below!

Scheduled Content

The first graph you see on the screen displays the number of teachers that have at least one lesson planned on on the selected date. You can also see the number of teachers that have at least one standard attached to a lesson on that date.

Teacher Activity

This graphs allows you the see when teachers are planning, and whether or not they are importing and/or sharing lessons.

Total Lessons Imported

The bar graph on the bottom left displays the number of lessons that have been imported on a given date. This will give you an idea of the number of lessons that are being used amongst teachers.

Note: This is not an indication of the number of teachers that have used specific resources. 

Total Lessons Shared

The bar graph on the bottom right displays the number of lessons that have been shared on a given date.

Note: This is not an indication of the number of teachers sharing these lessons, as one teacher may have shared multiple lessons.

Knowing that teachers have created lessons for a given date (Scheduled Content) is a great start, but being able to dig further into not only when they're planning, but whether that means they're creating their own plans or leveraging shared resources (Teacher Activity), can give you more context as to how teachers work on lessons. You are also able to compare and contrast the number of lessons being used (Total Lessons Imported) with the number of lessons being shared (Total Lessons Shared).